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2016 Paving Project PROJECT REQUIREMENTS SCOPE OF WORK DRAWINGS

2016 Paving Project TCNJ Advertised Bid # AB PROJECT REQUIREMENTS SCOPE OF WORK DRAWINGS December 12, 2015 Please place the following advertisement in the Legal Section of Classified Advertising.
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2016 Paving Project TCNJ Advertised Bid # AB PROJECT REQUIREMENTS SCOPE OF WORK DRAWINGS December 12, 2015 Please place the following advertisement in the Legal Section of Classified Advertising. Please ensure that the invoice for this advertisement is prepared and an affidavit forwarded to The College of New Jersey, Office of Finance and Business Services, Administrative Services Building, Room 201, P.O. Box 7718, Ewing, NJ To be published on December 12, Contact person regarding placement of ad is Roselle Horodeski (609) THE COLLEGE OF NEW JERSEY ADVERTISEMENT FOR BIDS BID #AB Under the provisions of the State College Contracts Law, Chapter 64 of Title 18-A, The College of New Jersey will receive sealed bids for the 2016 Paving Project until 2:00 P.M. on the 21st day of January, 2016 at The College s Office of Finance and Business Services, Administrative Services Building, Second Floor, Room 201, Route 31 (Pennington Road), Ewing Township, New Jersey. At 2:00 P.M. all bids will be publicly opened and read in Room 203 of the Administrative Services Building. The project will be bid as a Single Lump Sum. No bidder may submit more than one bid. Bid Documents may be obtained on/after December 12, 2015 via our website ( A strongly encouraged pre-bid conference/on-site inspection is scheduled on December 17, 2015 at 10:00 A.M. in Room 203 of the Administrative Services Building, located on The College s Ewing Township, New Jersey campus on Route 31 (Pennington Road). Bidders are required to comply with the requirements of P.L c. 127 (N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 - Affirmative Action); the New Jersey Prevailing Wage Act, N.J.S.A. 34: et seq.; N.J.S.A. 52: , Statement of Stockholders Exceeding 10% ; the Public Works Contractor Registration Act (N.J.S.A. 34: et seq.); the New Jersey Business Registration of Public Contractors provisions (N.J.S.A. 52:32-44); Executive Order 117 and P.L Chapter 51 (N.J.S.A. 19:44a-1 et seq.) and all amendments thereto A bid bond is required in the amount of 10% of the total bid. Bid bond shall consist of a certified check or cashiers check to the order of The College of New Jersey, or an individual or annual bid bond issued by an insurance company or surety company authorized to do business in the State of New Jersey. The successful Bidder(s) is required to provide a Performance and Payment Bond equal to 100% of the contract. A Surety Disclosure Statement and Certification form must accompany the performance bond. The College will award the contract to the lowest responsible bidder who satisfies the qualification criteria as set forth in the contract documents. The College of New Jersey reserves the right to reject any or all bids or to waive any informalities in the bidding in accordance with law. No bid shall be withdrawn for a period of sixty (60) days subsequent to the opening of bids without the consent of The College of New Jersey. Paving 2016 Milestone Schedule Date:12/12/15 Advertise for bid December 12, 2015 Pre-Bid/Site Visit (10:00 am) December 17, 2015 Cut off for questions (4:00 pm) January 5, 2016 Addendum issued January 8, 2016 Bids Received (2:00 pm) January 21, 2016 Notice of Intent to Award issued January 28, 2016 End of Protest Period February 8, 2016 Notice to Proceed (NTP) issued February 15, 2016 Pre-Construction Activities, Submittals, etc. February 19, 2016-June 12, 2016 Start Construction (in field) June 13, 2016 Construction in Field Completed July 29, 2016 Contract Closed Out by August 31, 2016 THE COLLEGE OF NEW JERSEY Construction Bid Proposal Form Office of Finance & Business Services Bid Number: AB Administrative Services Building, Rm. 201 Bid Due Date: January 21, Pennington Road Ewing, New Jersey Project Name: 2016 Paving BIDDER INFORMATION Firm Name: Contact Person: Address: Telephone Number: Fax Number: Address: Federal I.D. Number: SOLICITATION OF CONSTRUCTION BIDS 1. Bid proposals are solicited as follows: A. Single Bid (Lump Sum) which combines all trades. (1) The total number and types of trades are set forth in the Specifications. (2) Bidder enters the Bid Price on the line provided. (3) Pursuant to the requirements of N.J.S.A. 18A:64-76, bidder lists the names of the subcontractors on the Subcontractor Information page. 2. The scope of work includes asphalt removal, milling, patching/re-sealing, new areas of asphalt and stone, and resurfacing of select areas of roadway. A. See Specifications and Drawings for Details (included in RFP package). B. The College may issue Addenda or Clarifications which may include additions to or deletions from the scope of work; changes to the Specifications, Drawings, and proposal form; and clarifications of requirements. Bidder is advised to review all Addenda and/or clarifications carefully, and shall note the receipt of same with their bid package. 1 GENERAL INSTRUCTIONS AND REQUIREMENTS 1. PRICES A. Bidder submits prices for the Base Bid and any Alternate Proposals and Unit Prices which are listed for the contract of the bid. If there is no cost associated with the Alternate or Unit Price, bidder is required to enter 0.00 or no change. B. Prevailing wage rates apply (Mercer County). C. Bid is to remain good for sixty (60) days after the Bid Due Date. 2. BOND REQUIREMENTS AND SURETY STANDARDS A. Bidder must submit with its bid a Certified Check in the amount of ten percent (10%) of the base bid, or a Bid Bond in the amount of ten percent (10%) of the total bid. B. The successful bidder must submit a Performance and Payment Bond equal to 100% of the contract. A completed Surety Disclosure Statement and Certification must accompany the Performance and Payment Bond. (1) The Performance and Payment Bond form and a sample Surety Disclosure Statement and Certification form are included at the end of this Construction Bid Proposal Form. C. All bid deposits shall be returned within three (3) days of Notice of Intent to Award, except for the successful bidder(s) whose bid security shall be returned after execution of a formal contract, and delivery of the Performance Bond/Labor and Material Bond and Certificates of Insurance. D. Should the successful bidder fail to enter into said contract after acceptance of bid by the College, then the check or security deposited by that bidder shall, at the option of the College, be retained as liquidated damages, or if Bid Bond has been supplied, principal and surety shall be liable to the amount of the Bid Bond. E. Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified copy of their Power of Attorney to sign said bonds. 3. LICENSES, CERTIFICATIONS, REGISTRATIONS, QUALIFICATIONS A. The bidder or, as applicable, its subcontractors shall at the time of bid have those required licenses, certifications, registrations, qualifications and the like ( LCRQ ) listed below and shall present satisfactory evidence thereof upon request of the College prior to the notice of intent to award. (1) The electrical contractor or subcontractor as applicable shall have a valid electrical license. (An electrical license is not required when the work is below 110Volt) (2) The plumbing contractor or subcontractor as applicable shall have a valid plumbing license. B. The selected bidder/contractor or, as applicable, its subcontractors shall have and shall present satisfactory evidence of all other required LCRQ noted in the Specifications after execution of contract during the submittal process and prior to 2 the start of the applicable work, unless otherwise requested by the College or a date or event specified for that LCRQ in the Specifications. 4. SUBCONTRACTORS A. Pursuant to New Jersey State Law (N.J.S.A. 18A-76.1), a Single Bid (Lump Sum) bidder discloses its subcontractors to whom the bidder intends to subcontract the work. The Subcontractor Information sheet is provided for this purpose. 5. Under Executive Order 34, the College is responsible for soliciting demographic information from its vendors. The College is required to seek the following information from each firm under contract with the College: 1. Is more than fifty percent (50%) of your company minority owned? (circle one) YES NO (African-American, Hispanic, Asian, and/or Native American) 2. Is more than fifty percent (50%) of your company woman owned? (circle one) YES NO 3. What is the ethnicity of the owner of your company: (check applicable according to 51% ownership) Asian American Multiple Ethnicities Non-Minority Hispanic American African American Caucasian American Female Native American Unspecified The College is required to solicit the foregoing information. Your response, however, is strictly voluntary. Please be advised that any contracting decisions made by the College will not be influenced in any way by your decision to provide the above information. EXECUTIVE ORDER #34: MINORITY AND WOMEN BUSINESS ENTERPRISES On September 15, 2006, Governor Corzine signed Executive Order 34 establishing a Division of Minority and Women Business Development. The Division is charged with administering and monitoring policies, practices, and programs to ensure that minority and women business enterprises (MWBE) are afforded an equal opportunity to participate in New Jersey s purchasing and procurement processes. State entities are required to report to the Division the ethnic and gender composition of the vendors with which those state entities do business. 6. Bidder completes Ownership Disclosure form and the Non-Collusion Affidavit form. 3 7. Bidders are required to be registered with the New Jersey Department of Property Management and Construction (DPMC) and possess a DPMC C008 classification at the time of bid submission. 8. PREVAILING WAGE AND PUBLIC WORKS CONTRACTOR REGISTRATION ACTS The work described in this project is subject to the New Jersey Prevailing Wage Act, N.J.S.A. 34: et seq. and the Public Works Contractor Registration Act, N.J.S.A. 34: et seq. The Public Works Contractor Registration Act requires the bidder and any subcontractors listed in the bid to be registered with the New Jersey Department of Labor and Workforce Development at the time the bid is submitted. The contractor must submit registration certificates for all listed subcontractors prior to award of the contract. The Contractor must comply with the New Jersey Prevailing Wage Act, N.J.S.A. 34: through Workers employed by the Contractor or any subcontractor or sub-subcontractor in the performance of services directly on the project must be paid prevailing wages. As required by N.J.S.A. 34: and 56.28, this contract cannot become effective until the College obtains from the New Jersey Department of Labor and Workforce Development a determination of the prevailing wage rates applicable to the project as of the contract award date and attaches a copy to the contract. As required by N.J.S.A. 34: , the Contractor or any subcontractor may be terminated if any covered worker is not paid prevailing wages on the project, and the Contractor and its surety shall be liable for any additional costs which result. The Contractor and its subcontractors must be registered with the New Jersey Department of Labor and Workforce Development (N.J.S.A. 34: et seq.), and the prevailing wage rates must be posted at the job site (N.J.S.A. 34: ). The Contractor and its subcontractors must prepare accurate certified records of wages paid for each worker on the project (N.J.S.A. 34: ), and copies for the period covered by each invoice must be attached to the invoice submitted under the contract. In accordance with N.J.S.A. 34: , the Contractor's final invoice must include a statement of all amounts still then due to workers on the project. The Contractor is also cautioned that it must use job titles and worker classifications consistent with those approved by the Department of Labor and Workforce development, and that, if it intends to pay apprentice rates, it must comply with the Department of Labor and Workforce Development regulations at N.J.A.C. 12: through 7.4. Please refer to for official wage rate determinations for Mercer County, NJ. 9. In order for your proposal to be accepted and deemed valid, your company/firm will be required to comply with the requirements of N.J.S.A. 19:44A-1 et seq/p.l Ch. 51 ( Chapter 51 ) and Executive Order 117. Enclosed are the requirements of Chapter 51 and Executive Order 117, the forms for Certification and Disclosure. The contract that 4 will be generated based on this bid proposal cannot be awarded without approval of the Certification and Disclosure forms by the State of New Jersey, Department of Treasury. A completed copy of your Certification form is not required at time of bid; however, it will be required from the bidder who receives the notice of intent to award from the College prior to the execution of the contract. 10. Vendors conducting business with any State agency including The College of New Jersey will be required to be registered with the New Jersey Division of Revenue. The vendor will be required to submit a Business Registration Certificate issued by the Department of Treasury, Division of Revenue, with the State of New Jersey prior to the award of a contract. N.J.S.A. 52: A completed copy of your Certificate is not required at time of bid; however, will be required from the bidder who receives the intent to award from the College. 11. Energy Star energy efficient products: Under Executive Order #11 (Corzine), the College is required to select ENERGY STAR energy-efficient products when acquiring new energy-using products or replacing existing equipment. For products that do not have ENERGY STAR labels, vendors shall follow guidelines established by the New Jersey Clean Energy Program. 12. QUESTIONS A. Direct inquiries and correspondence relating to this proposal form and questions regarding the technical specifications and requests for clarification must be submitted in writing via fax to or to and must be received prior to 4:00 p.m., on January 5, B. Should any questions be received, an addendum or clarification will be available on or after January 8, If an addendum and/or clarification is posted, it SHOULD be noted in the General Agreement section of the bidder s proposal. Failure to do so may subject Bidder to disqualification. 13. HOW TO SUBMIT THE COMPLETED CONSTRUCTION BID PROPOSAL FORM A. Bidder places all pages of the completed form and the requisite additional documents in an envelope, seals the envelope, and labels it with his/her firm name, address, and Sealed Bid Enclosed for (Bid Number and Project Name). B. Bidder mails or deliver by hand the sealed bid, no later than 2:00 p.m., January 21, 2016, to The College of New Jersey, Attention: Roselle Horodeski for (specify the Bid Number), Office of Finance & Business Services, Room 201, 2000 Pennington Road, Ewing, New Jersey At 2:00 p.m., all bids will be publicly opened and read in Room 203 of the Administrative Services Building. 5 C. Contractors are advised that the U.S. Postal Service and all express mail companies deliver to The College s Mail Room or Receiving Department, not directly to the Office of Budget & Finance. The College is not responsible for lost or misdirected bids. 14. Any bid not prepared and submitted in accordance with the provisions described herein may be rejected by the College. Any bid received after the time and date specified will not be considered. No bidder shall withdraw a bid within sixty (60) days after the date of the bid opening to allow the College to determine the lowest bid that will most economically serve the intentions of this Contract. 15. Any bidder who has defaulted on any contract with the College or any other State Agency may be considered as not responsible and their bid may be rejected. THE COLLEGE OF NEW JERSEY reserves the right to exercise this option, as the College deems proper and/or necessary in its best interest. 16. Bids shall include all costs of any nature necessary to complete the project in the manner and within the time required by the contract. 17. The College reserves the right to require bidders to provide a schedule of values of their lump sum bid price upon request. 18. The College is exempt from all taxes including Federal Excise Tax, Transportation Taxes, State Excise, Sales Tax and local taxes. Rentals of equipment for 28 days or less is not exempt from any tax under the State sales tax act. 19. Before submitting his bid, the bidder shall be familiar with the Drawings, Specifications, and other Documents that will form part of the contract and shall have visited the site of the project to confirm for themselves the character and amount of work involved. 20. No bidder shall be allowed to offer more than one price on each item even though he/she may feel that he/she has two or more types or styles that will meet specifications. Bidders must determine for themselves which to offer. This may be cause for automatic rejection of bid. 21. It is understood and agreed that all prices quoted are firm and not subject to any increase during the life of the contract. 22. Should any difference arise between the contracting parties as to the meaning or intent of these instructions or specifications, the College's decision shall be final and conclusive. 23. Should the bidder discover discrepancies in this Request for Bids, the matter shall be at once brought to the attention of the College, and the discrepancies corrected by written agreement before submission of bid. The correction will be issued by addendum. 6 24. ACCEPTANCE/REJECTION OF BIDS A. THE COLLEGE OF NEW JERSEY reserves the right to accept or reject any or all items covered in the bid request, or any portion(s) thereof, re-advertise and/or take such other steps decreed necessary and in the best interest of the College in accordance with law. Where two or more bidders are tied and all other relevant factors being equal, the College reserves the right to make the award to one of the bidders. B. The bid is irrevocable by the bidder or the bidder's representatives. The bid, and any award made to the bidder by the College, shall bind the bidder and the bidder's heirs, executors, administrators, successors or assigns. C. Award of contract shall be made to the lowest responsible bidder, whose bid, conforming to the invitation for bids, is the most advantageous to the College. D. The award of the contract or the rejection of the bids shall be made within sixty (60) days of the date of receiving bids, unless written extensions are requested by the College and accepted by the bidder(s). All bid securities shall be returned immediately if all bids are rejected. The successful bidder(s) to whom the award is to be made will be notified by receipt of a written Intent to Award from the College. E. When award of contract is made in one fiscal year with effective date in the next fiscal year, award shall be contingent upon the availability and appropriation of sufficient funds for that purpose for the year in which said contract takes effect. When a contract shall be awarded for a period in excess of one year, said contract shall be contingent upon the annual availability and appropriation of sufficient funds for that purpose for each year of the contract term. 25. WITHDRAWAL OF BIDS A. A written request for the withdrawal of a bid, or any part thereof, will be granted if the request is received by the College prior to the specified time of the bid opening. B. Should the bidder refuse to perform the work for the price provided, they will forfeit their bid security and will be held liable for the difference between their low bid and the next highest/responsive bidder. 26. OSHA COMPLIANCE: A. The Contractor shall guarantee that all materials, supplies and equipment to be provided under his contract shall meet all applicable requirements, Specifications and standards of the Federal Occupational Safety and Health Act (OSHA)
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