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Peterborough Diocese Board of Education Hayfield Cross Church of England School Voluntary Aided Primary School Admission Policy

Peterborough Diocese Board of Education Hayfield Cross Church of England School Voluntary Aided Primary School Admission Policy The Governing Board are the Admission Authority in this Voluntary
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Peterborough Diocese Board of Education Hayfield Cross Church of England School Voluntary Aided Primary School Admission Policy The Governing Board are the Admission Authority in this Voluntary Aided school and are therefore responsible for all admissions. The Governing Board will admit up to 60 pupils into Year R. The Governing Board will admit all pupils with a statement of special educational needs or Education, Health & Care plan which names the school. Applying for a place at Hayfield Cross Church of England School Northamptonshire County Council (the local authority) co-ordinates applications for places in this school. In order to submit an application, please refer to the local authority s website When there are more applications than there are places available, the Governing Board will admit pupils according to the following criteria which are listed in order of priority: Oversubscription criteria: 1. A 'looked after child' or a child who was previously looked after but immediately after being looked after became subject to an adoption, child arrangements, or special guardianship order. A looked after child is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22(1) of the Children Act 1989). 2. Children who live within the Hanwood Park development. 3. Children who have a sibling attending the school at the time of admission (see sibling definition below). 4. Children of parents who wish their children to be educated in a church school and Christian environment. 1 Tie Breaker Applications within each category will be prioritised on the distance from the child s home to school. Distances are provided by the Local Authority and are measured on a straight-line basis using a geographical information system. Waiting Lists All parents/carers who are unsuccessful at gaining a place for their child at the school may wish to place their child s name on the waiting list. To do so, parents/carers must contact the school and request that their child s name is placed on the waiting list. This should be done by /in writing. If a place becomes available at the school, it will be allocated according to the oversubscription criteria (see above), not on a first come, first served basis. A child s name will remain on the waiting list until the end of the school term in which the application was made. If parents/carers wish their child s name to stay on the waiting list for the remainder of the academic year, they must /write to the school at the beginning of each term to renew their interest i.e. in January and /or following the Easter break (April/May). Please note a new application form will have to be completed if parents/carers want their child s name to remain on the waiting list in the following academic year. Please note placing a child s name on the waiting list does not affect parents /carers right to appeal. Late applications Late applications are any application forms (known as Common Application Forms (CAFs)/Preference Forms) received by the local authority after its deadline of 5pm on 15 January 2020 Late applicants will not receive an offer of a school place by the local authority on offer day (16 April) but their application will be processed in the next round of allocations (for details of when these are refer to the local authority s composite prospectus). Right of Appeal For any child refused a place, parents/legal guardians have the right to appeal against the decision, to an independent Appeals Panel. Parents wishing to appeal should write or as follows: The Clerk to the Appeals Panel 2 Bouverie Court 6 The Lakes, Bedford Road, Northampton, NN4 7YD Map of the area Hanwood Park is defined as the area shown on the map below: Hanwood Park covers an area of hectares to the east of Kettering and Barton Seagrave. The western boundary of the site is adjacent to existing development on: Barton Road, Barton Seagrave Poplar's Farm Road Westleigh Road Ridgway Road Warkton Lane St. Catherine's Road St. Vincent's Avenue, Kettering More information about the Hanwood Park development is available through the Kettering Borough council website: 3 Definitions of terms used Children in Care i.e. Looked After Children (LAC) and Previously Looked After Children Looked after children are children who are (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in Section 22 (1) of the Children Act 1989) at the time of application to a school. Previously looked after children are children who were looked after, but ceased to be so because they were adopted (or became subject to a child arrangements order or special guardianship order). Distance Measurements Distances are measured on a straight line basis from the address point of the child s home to the address point of the school, using a geographical information system. Each address has a unique address point established by the most valuable elements from the National Land and Property Gazetteer (NLPG), Ordnance Survey Master Map, Royal Mail Postal Address File and The Valuation Office Agency. The address point for a property does not change. In the case where there are multiple applications from the same shared dwelling (e.g. Flats) or where there are two homes where the distance from the address point of the home to the address point of the school (using the system referred to above) is identical, random allocation, supervised by a suitable independent person, will be used to decide the priority in which applicants are selected in the event of a tiebreaker. Home address The home address of a child is considered to be the permanent residence of the child in a residential property at the time of application. The address must be the child s only or main residence and is either: Owned by the child s parent, parents, or carers or guardian; Leased to or rented by the child s parent, parents, carers or guardian under lease or written rental agreement of not less than six months duration. The property leased must be where the family lives. Documentary evidence of ownership or rental agreement may be required together with proof of actual permanent residence at the property concerned. Places cannot be allocated on the basis of intended future changes of address unless house moves have been confirmed through the exchange of contracts or the signing of a formal lease agreement. The Governing Board reserves the right to seek further documentary evidence to support a claim to residence. Parents and Guardians must notify the school of any change of address during the admissions procedure. Please note that the Governing Board is unable to allocate a place to anyone moving into the country from abroad or within the U.K. prior to their arrival in the country. The Governing Board would then require proof of residency as stated above. The only exceptions are children of UK service personnel and other Crown Servants (including Diplomats). 4 Sibling Pupils who will have a brother or sister continuing on the school roll at the date of starting at the school. The definition of a brother or sister (sometimes referred to as a sibling ) is: A brother or sister sharing the same parents A half-brother or half-sister, where two children share one common parent A step-brother or step-sister, where two children are related by a parent s marriage or partnership. The partners must have co-habited in a permanent exclusive relationship (as if they were husband and wife or civil partners) for a minimum of 2 years. A child who has been adopted or is fostered by parents/carers who have other children. A brother or sister must be living at the SAME address when the application is made. Joint Custody Arrangements; Where a child lives between two parents the qualifying address will be where the child sleeps the majority of the school week. If the child spends equal amounts of time at the two addresses parents must nominate which address they wish to be the child s main address. Documentary proof may be sought, such as a medical card. If a child is resident with any other relative it must be clearly stated on the preference form. It should be noted that an address used for childcare arrangements cannot be used as a home address for the purpose of applying for a school place. Please note if false or misleading information is used to try to gain a place, this may lead the Governing Board to reject the application or to withdraw the offer of a place. Admission of children below compulsory school age and deferred entry to school Children are required to start their compulsory education from the beginning of the term following their 5 th birthday (based on a 3 term year with terms starting in September, January and April). At Hayfield Cross Church of England School, children are entitled to a full year in Reception i.e. the school place is available from the beginning of the school year in which the child has their 5 th birthday. Deferred entry (see details below): Parents/carers can request that entry to the school is deferred until later in the same school year (i.e. a child born in the Autumn term could defer starting school until January and a child born in the Spring or Summer term could defer their start until after Easter). If such a request is agreed the school is required to hold the place for the child; the place cannot be offered to another child but it cannot be kept open beyond the beginning of the Summer term. Any parents/carers considering deferring their child s admission to school are recommended to discuss this with the Head Teacher. 5 Admission of children out of their normal age group o Parents/carers may seek a place for their child out of their normal age group e.g. if the child is gifted and talented or has experienced problems such as ill health. Additionally; o Parents/carers of a summer born child (i.e. a child born in the period from 1 April to 31 August) may not want to send their child to school until the September following their 5 th birthday and may request that they are admitted out of their normal age group e.g. to Reception rather than to Year 1 please refer to the section on Summer Born children below. Process for requesting a place out of normal age group (not Summer Born) Parents/carers may seek a place for their child out of their normal age group as stated in 2.1 above. If parents/carers wish to do so, they must contact the Head Teacher at the school. The Admissions Committee of the Governing Board will convene a meeting to consider the request and will make decisions on the basis of the circumstances of each case and in the best interests of the child concerned. This will include taking account of: the parent s/carer s views; information about the child's academic, social and emotional development; where relevant, the child s medical history and the views of a medical professional; whether the child has previously been educated out of their normal age group; whether the child may naturally have fallen into a lower age group if it were not for being born prematurely; the Head Teacher's views. Please note if the Admissions Committee does not agree to this request to be admitted out of cohort, there is no right of appeal against that decision. Requests for admission out of normal age group (Summer Born children) Parents/carers who wish to apply for a place in Reception out of the normal age group should make a request to the Governing Board, as the Board is the admissions authority. The request needs to be accompanied by reasons for such a request and should be made by 1 December of the year prior to the year the child should enter Reception if they had not requested to defer applying. The Admissions Committee of the [Local] Governing Board will convene a meeting to consider the request and will make decisions on the basis of the circumstances of each case and in the best interests of the child concerned. This will include taking account of: o the parent s/carer s views; o information about the child's academic, social and emotional development; o where relevant, the child s medical history and the views of a medical professional; o whether the child has previously been educated out of their normal age group; o whether the child may naturally have fallen into a lower age group if it were not for being born prematurely; o the Head Teacher's views. 6 What happens next? The Admissions Committee will inform the parents/carers of its decision on the Year group the child should be admitted to when they have to start school (i.e. Reception or Year 1) and will set out clearly the reasons for their decision. (For details of when a child has to start school - see paragraph 1 above - Admission of children below compulsory school age and deferred entry to school ); If the Admissions Committee agrees to the parent s/carer s request to defer the application for a Reception place, they will inform the local authority and the parents/carers will then need to make an application for a place in Reception in the normal round of admissions in the following academic year. Please note in this following normal admissions round, if the school is oversubscribed, all applications (including deferred applications) for the school will be ranked in accordance with the school s oversubscription criteria. If the application is not successful, parents/carers will have the right to appeal but, as the purpose of the appeals process is to consider whether a child should be admitted to a particular school, parents/carers do not have a right of appeal if they have been offered a place and it is not in the year group they would like; If the Admissions Committee does not agree to the application being deferred, there is no right of appeal against that decision and the parents/carers will need to make an application to the local authority for a place in Reception by 15 th January or make an in-year application for a Year 1 place at the appropriate time. 7
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