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Town of Boone Town Council Regular Meeting 5:30 PM, Jan. 19, 2017 Council Chambers, 1500 Blowing Rock Road

1. (5:30 PM) Call to Order 2. (5:30 PM) Announcements Town of Boone Town Council Regular Meeting 5:30 PM, Jan. 19, 2017 Council Chambers, 1500 Blowing Rock Road A.(5:30 PM) Presentation of Volunteer Appreciation
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1. (5:30 PM) Call to Order 2. (5:30 PM) Announcements Town of Boone Town Council Regular Meeting 5:30 PM, Jan. 19, 2017 Council Chambers, 1500 Blowing Rock Road A.(5:30 PM) Presentation of Volunteer Appreciation and Recognition Resolution - Susan McCracken B.(5:35 PM) Presentation of Two Town of Boone Bicentennial Coins 3. (5:40 PM) Tentative Agenda Adoption (For Action) 4. (5:40 PM) Public Hearing 1. Brown of Boone III, LLC Voluntary Non-Contiguous Annexation 5. (5:50 PM) Public Comment 6. (6:05 PM) Requested Appearances (five minutes each) A. (6:05 PM) Presentation of FY 2015/2016 Annual Audit 7. (6:10 PM) Consent Agenda Adoption A. Town Council - Special Meeting - Dec 12, :30 PM B. Town Council - Regular Meeting - Dec 15, :30 PM C. Town Council - Special Meeting - Dec 28, :30 PM D. Town Council - Special Meeting - Jan 9, :00 AM E. Approval of Resolution of Volunteer Appreciation and Recognition - Susan McCracken F. Adoption of Annexation Ordinance for Brown of Boone III, LLC Voluntary Non-Contiguous Annexation G. Approval/Ratification of Final Revisions to Chapter 73: Towing and Booting H. Approval of Audit Contract for FY 2016/17 I. Approval of Change Order - Whitener Drive Sewer Improvement Project Page 1 Agenda Town Council January 19, 2017 J. Consideration of Approval of 2017 Boone Gran Fondo Special Event Permit and Accompanying Budget Amendment K. Transportation Committee Request to Apply for Walk Friendly Community Designation L. Request for Nominee to Watauga County Recreation Commission M. Approval of Budget Amendment - Police Department 8. (6:15 PM) Council Matters A. (6:15 PM) Scheduling of Special Meeting - Annual Retreat B. (6:20 PM) Scheduling of Special Meetings regarding the Wellness District C. (6:25 PM) Town Manager Update D. (6:30 PM) Announcement of Board Vacancies 9. Adjournment Town of Boone Page 2 2.A FORM Town of Boone AGENDA ITEM ACTION REQUEST This form must be completed and attached to all supporting documentation for items to be included in the Town of Boone Council agenda. One (1) form per agenda item. Submitted By: Christine Pope Department: Administration Department Contact Phone # Date Submitted:Jan. 6, Date of Council Meeting to Consider this item: January 19, 2017 Council Action Requested: For Information Presentation of Volunteer Appreciation and Recognition Resolution - Susan McCracken Summary of Information: Presentation of a Resolution of Volunteer Appreciation and Recognition to Ms. Susan McCracken who has resigned from the Planning Commission. Packet Pg. 3 4.1 Town of Boone AGENDA ITEM ACTION REQUEST FORM This form must be completed and attached to all supporting documentation for items to be included in the Town of Boone Council agenda. One (1) form per agenda item. Submitted By: Jane Shook Department: Planning and Inspections Contact Phone # Date Submitted: Jan. 6, Date of Council Meeting to Consider this item: January 19, 2017 Council Action Requested: For Information Brown of Boone III, LLC Voluntary Non-Contiguous Annexation Summary of Information: Public hearing on Brown of Boone III, LLC's request for voluntary non-contiguous annexation for property located off US. Hwy. 421 (Watauga County PIN ). See attached ordinance to be considered by Council later in the meeting. Packet Pg. 4 4.1.a Ordinance #17-01 AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE TOWN OF BOONE, NORTH CAROLINA (Brown of Boone III, LLC) WHEREAS, the Town Council has been petitioned under G.S. 160A-58.1 to annex the area described below; and WHEREAS, the Town Council has by resolution directed the Town Clerk to investigate the sufficiency of the petition; and WHEREAS, the Town Clerk has certified the sufficiency of the petition and a public hearing on the question of this annexation was held at Council Chambers at 1500 Blowing Rock Road at 5:30 p.m. on January 19, 2017 after due notice by Watauga Democrat on January 4, 2017; and WHEREAS, the Town Council finds that the area described therein meets the standards of G.S. 160A-58.1(b), to wit: a. The nearest point on the proposed satellite corporate limits is not more than three (3) miles from the corporate limits of the Town; b. No point on the proposed satellite corporate limits is closer to another municipality than to the Town; c. The area described is so situated that the Town will be able to provide the same services within the proposed satellite corporate limits that it provides within the primary corporate limits; d. No subdivision, as defined in G.S. 160A-376, will be fragmented by this proposed annexation; e. The area within the proposed satellite corporate limits, when added to the area within all other satellite corporate limits, does not exceed ten percent (10%) of the area within the primary corporate limits of the Town, and WHEREAS, the Town Council further finds that the petition has been signed by all owners of real property in the area who are required by law to sign; and WHEREAS, the Town Council further finds that the petition is otherwise valid, and that the public health, safety and welfare of the Town and of the area proposed for annexation will be best served by annexing the area described; NOW, THEREFORE BE IT ORDAINED by the Town Council of the Town of Boone, North Carolina that: Section 1. By virtue of the authority granted by G.S. 160A-58.2, the following described non-contiguous territory is hereby annexed and made part of the Town of Boone, as of February 16, 2017: Attachment: BrownofBoone_OrdinancetoExtend (1397 : Brown of Boone Annexation) A acre tract being that portion of Book of Records 1489, Page 412 lying on the south side of New Highway US 421 (project T) being surveyed by me, Frank Lee Hayes PLS L -1488, on August 10, 2015 as: BEGINNING on an existing half inch rebar, a corner to a Watauga County tract (BoR 40, Page 755) in the northern line of a second Watauga County tract (DB 252, Page 739), and having NCGS NAD Packet Pg. 5 4.1.a 83 coordinates of N = 910, and E=1,224,176.92; THENCE from the beginning and with the Watauga County property line North 71 degrees 29 minutes 30 seconds West feet to an existing 5/8 inch rebar, a Markovich properties corner; THENCE with the Markovich line North 71 degrees 29 minutes 30 seconds West feet to a 5/8 inch rebar set in the DOT line; THENCE with said line North 83 degrees 46 minutes 15 seconds East feet to a 5/8 rebar set; THENCE with the same North 71 degrees 46 minutes 15 seconds EAST feet to a concrete DOT monument; THENCE with the same NORTH 83 degrees 46 minutes 15 seconds East feet to a concrete monument; THENCE with the same South 77 degrees 22 minutes 05 seconds East feet to an existing half inch rebar at a fence corner, a Watauga County property corner; THENCE with the Watauga County property line South 33 degrees 35 minutes 30 seconds West feet to the BEGINNING; being described with bearings and distances relative to the North Carolina Grid System (combined grid factor is ). Section 2. Upon and after February 16, 2017 the above described territory and its citizens and property shall be subject to all debts, laws, ordinances and regulations in force in the Town of Boone and shall be entitled to the same privileges and benefits as other parts of the Town of Boone. Said territory shall be subject to municipal taxes according to G.S. 160A Section 3. The Mayor of the Town of Boone shall cause to be recorded in the office of the Register of Deeds of Watauga County and in the office of the Secretary of State at Raleigh, North Carolina, an accurate map of the annexed territory, described herein in Section 1 above, together with a duly certified copy of this ordinance. Such a map shall also be delivered to the County Board of Elections as required by G.S Rennie Brantz, Mayor Attest: Christine Pope, Town Clerk Attachment: BrownofBoone_OrdinancetoExtend (1397 : Brown of Boone Annexation) Packet Pg. 6 6.A FORM Town of Boone AGENDA ITEM ACTION REQUEST This form must be completed and attached to all supporting documentation for items to be included in the Town of Boone Council agenda. One (1) form per agenda item. Submitted By: Amy Davis Department: Finance Department Contact Phone # Date Submitted:Jan. 3, Date of Council Meeting to Consider this item: January 19, 2017 Council Action Requested: For Information Presentation of FY 2015/2016 Annual Audit Summary of Information: Representatives from Combs, Tennant and Carpenter, PC will be attending the meeting to present Council with the FY 2015/2016 Annual Audit. Packet Pg. 7 CALL TO ORDER MINUTES SPECIAL MEETING BOONE TOWN COUNCIL December 12, 2016 A community input meeting regarding traffic calming and public safety on New Market Boulevard was called to order at 5:27 p.m., Monday, Dec. 12, The meeting was led by Mayor Pro Tem Lynne Mason accompanied by members of Council, Transportation Committee and Town staff. The meeting was held at the Boone United Methodist Church Community Center on New Market Boulevard. 7.A Council Members present: Mayor Pro Tem Lynne Mason, Charlotte Mizelle, Jeannine Underdown Collins and Jennifer Teague. Transportation Committee Members present: Chair Craig Scheffler, Mike O'Connor, Kathy Henson, Craig Hughes, David Graham, Dean Ledbetter and Jennifer Greene. Town Staff present: Town Manager John Ward, Public Works Deputy Director Eric Gustaveson, Facilities Superintendent Todd Moody, Police Chief Dana Crawford and Planning & Inspections Interim Director Jane Shook. DISCUSSION Mayor Pro Tem Lynne Mason called the meeting to order and welcomed all in attendance. She stated that this special meeting was called to receive community input to discuss traffic concerns along New Market Boulevard. She said that the resurfacing of New Market Boulevard is to be scheduled soon and this meeting will assist in addressing safety concerns regarding excessive speeding, pedestrians and bicycle travel along New Market Boulevard s entirety. Public Works Deputy Director Eric Gustaveson shared with attendees a history of New Market Boulevard. (See history attached) Transportation Committee Chair Craig Scheffler explained as summation to the history that the complete street concept is an idea that the North Carolina Public Transportation fully embraces making roadways safe for all modes of transportation. (vehicle, bicycle, bus, pedestrian, etc.) Mr. Gustaveson shared the following data from traffic counts on New Market Boulevard: North of New Market Center Intersection: NB Weekly 11,700 Avg. Daily 1682 Avg. Speed-30mph 24% over 35mph limit SB Weekly 12,570 Avg. Daily 1796 Avg. Speed-39mph 77% over 35mph limit State Employees Credit Union NB Weekly 11,416 Avg. Daily 1631 Avg. Speed-32mph 50% over 35mph limit SB Weekly 11,897 Avg. Daily 1700 Avg. Speed-39mph 75% over 35mph limit Above Rear Entrance to Hardin Park School EB Weekly 5,800 Avg. Daily 840 Avg. Speed-31mph 42% over 35mph limit WB Weekly 6,779 Avg. Daily 968 Avg. Speed-34mph 43% over 35mph limit Minutes Acceptance: Minutes of Dec 12, :30 PM (Consent Agenda Adoption) Market Hills Drive NB Weekly 182 Avg. Speed-23mph 81% over 35mph limit SB Weekly 190 Avg. Speed-26mph 92% over 35mph limit Mr. Gustaveson shared that the capital improvement plan indicates that New Market Boulevard is up for resurfacing and now is a good time to evaluate the best option to make New Market Boulevard a safe place to traffic for all modes of transportation. Town of Boone Page 1 Packet Pg. 8 Minutes Town Council December 12, A Current Options: 1. Complete Street 2. Climbing Lanes and Sharrows Those who spoke: Vern Collins 471 New Market Boulevard: Mr. Collins is staff at BUMC and he walks his children over to the school. Something needs to be done to prohibit motorist from travelling through the stripped section of road at the traffic signal on the backside of the school. Julia Tyson Snyder 450 New Market Boulevard, Ste. 4: Ms. Snyder has a dental practice at the above address and came with other colleagues of the area stating that she was IN FAVOR of leaving the turn lane in place because the Hardin Park traffic backs up which makes it difficult for clients to get to in and out of dental appointments in an efficient manner. Julie Waldrup 450 New Market Boulevard, Ste. 4: Ms. Waldrup works at the dental practice and echoed what Ms. Snyder said. She stated that the turning lane is crucial for the efficiency of getting patients in and out of the dentist office. Jordan Rowan 300 New Market Boulevard: Mr. Rowan works at the Modern Ford Dealership and wants to see a plan for the complete street and what that means to the businesses. Mary Smalling 361 Jefferson Rd.: Ms. Smalling is the principal at Hardin Park School and her main concern is getting the students to school safely. She suggested a greenway/walking path that runs between the businesses and the school to get pedestrians off the road route. Alan Brantley 216 Market Heights Dr.: Mr. Brantley asked Police Chief Dana Crawford, in regards to safety and speeds, if changing the configuration of the current roadway to the complete street concept will help or hinder enforcement. Chief Crawford stated that installing a median in the center of the street replacing the turn lane will hinder enforcement on speeders but the presence of the median will have a slowing effect on traffic. Charles Stanley 279 Poplar Summit Dr.: Mr. Stanley is a Sunday school teacher at the BUMC and remembers that this issue was voted down by Council two years prior and requested clarification of what has changed to reopen the idea of removing the turn lane. The church houses a pre-school and removing the turn lane will be detrimental to traveling efficiency. He suggested placement of a signaled crosswalk similar to the one on Hardin Street. Council Member Charlotte Mizelle asked staff what the current right-of-way is on New Market the answer was a 50-foot right-of-way. Andrew Mason 692 Market Hills Dr.: Mr. Mason stated concerns for the safety of children walking to school due to the excessive speeding along New Market Boulevard. He feels that the 35mph speed limit is too high for the safety of children and runners. He said that more crosswalks, limits need to be reduced and additional enforcement is needed. Minutes Acceptance: Minutes of Dec 12, :30 PM (Consent Agenda Adoption) Ralph Leonard 516 New Market Boulevard: Mr. Leonard stated that safety is a primary concern and an appropriate speed limit needs to be studied as well as enforcement. Until actual plans are drawn up to so that residents and business owners can see options on paper, it is hard to determine how it will impact those affected. He is opposed to removing the center lane. He stated that he doesn t see many bikes traveling in the area. Town of Boone Page 2 Packet Pg. 9 Minutes Town Council December 12, A Jennifer Greene - Transportation Committee Member and Health Department: Ms. Greene stated the resurfacing of New Market Boulevard doesn t happen very often and as the time nears to resurface it is important to consider how it will work best and safest for everyone. (Businesses, Residents, School Children, Bicyclists, etc.) Denise Stanley - Resident from above Stadium Dr. Making New Market Boulevard a slower route to get to Town, motorists will stop using it. Enforcement is the key to making the area safer for all. Ms. Mason stated that the reason for gathering community input was to acquire a consensus of a need to address this issue in a way that benefits all users. Ms. Mizelle asked about the signaled crosswalk that has buttons to push as the one on Hardin Street. Town Manager John Ward explained that mid-walk crosses are discouraged due to a false sense of safety. Ms. Mason explained to attendees that there was no survey sent out for this meeting. The survey mentioned was from the 2012 attempt to redo the street to accommodate multi-users. In the future, the Town will not only reach out to property owners, but also business owners. Jennifer Teague suggested that a traffic study be done when school in not in session to compare data. ADJOURNMENT The meeting was adjourned at 6:28 p.m. Marsha Story, Program Coordinator Rennie Brantz, Mayor Minutes Acceptance: Minutes of Dec 12, :30 PM (Consent Agenda Adoption) Town of Boone Page 3 Packet Pg. 10 MINUTES REGULAR MEETING BOONE TOWN COUNCIL December 15, B CALL TO ORDER A regular meeting of the Boone Town Council was called to order at 5:30 p.m. Thursday, Dec. 15, 2016, in the Council Chambers located at 1500 Blowing Rock Road. Mayor Pro Tem Lynne Mason presided. Council members present were Loretta Clawson, Charlotte Mizelle, Jennifer Teague and Jeannine Underdown Collins. Town Attorney Allison Meade was in attendance. Staff present were Town Manager John Ward, Town Clerk Christine Pope, Police Chief Dana Crawford, Public Works Director Rick Miller, Cultural Resources Director Pilar Fotta, Interim Planning Director Jane Shook, Urban Design Specialist Brian Johnson, Finance Director Amy Davis and Human Resources Director Peri Moretz. ANNOUNCEMENTS VOLUNTEER APPRECIATION AND RECOGNITION - CAMERON LIPPARD Mayor Pro Tem Mason presented Cameron Lippard with a resolution of volunteer appreciation and recognition for his time served on the Planning Commission. PRESENTATION OF TREE CITY AWARDS The U.S. Forest Service presented the Town with the 23rd Tree City USA Award and 12th Tree City Growth Award. PRESENTATION OF AWARD The U.S. Army Corps of Engineers presented Assistant Town Manager Jim Byrne with the Commander's Award for Public Service. TENTATIVE AGENDA ADOPTION Town Manager John Ward noted there were no additions to the agenda, but asked Council to consider moving Item 8.F. - Case Farm Bureau to be the first item under Council Matters due to the number of people in attendance to hear this matter. ADOPTION OF AGENDA Upon a motion by Council Member Teague, seconded by Council Member Clawson, Council moved to adopt the tentative agenda with the amendment to move Item 8.F. to the beginning of Council Matters. RESULT: MOVER: SECONDER: AYES: PUBLIC HEARING APPROVED [UNANIMOUS] Jennifer Teague, Council Member Loretta Clawson, Council Member Mason, Clawson, Mizelle, Teague, Collins Minutes Acceptance: Minutes of Dec 15, :30 PM (Consent Agenda Adoption) ANNEXATION OF TOWN-OWNED PROPERTY Mayor Pro Tem Lynne Mason opened the public hearing on the annexation of Town-owned property at 5:46 p.m. There was no one signed up to speak. Town Manager John Ward noted the public hearing is a required step before Council can take action to annex the recently purchased, Town-owned property located on US Hwy. 421 S. Totaling acres. With no further comments, Mayor Pro Tem Mason closed the hearing at 5:48 p.m. HOWARD STREET CONCEPT PLAN Town of Boone Page 1 Packet Pg. 11 Minutes Town Council December 15, B Mayor Pro Tem Mason opened a public hearing on the Howard Street Concept Plan at 5:49 p.m. Diane Blanks of 357 Green Street stated she hoped that as Council plans Howard Street they give thought to reversing the direction of traffic due to the number of vehicles that will be leaving the soon-to-be constructed Winkler parking deck at the corner of Howard Street and Water Street. Town Manager John Ward provided a summary of the concept plan, noting that the Town will be moving into the construction drawings phase, which will take approximately six to seven months to complete. Mr. Ward stated he would set up the plans in Town Hall and encourage people, especially those who are downtown, to stop by to view. With no further comments, Mayor Pro Tem Mason closed the hearing at 5:59 p.m. PUBLIC COMMENT Carson Sailer, Clyde Burleson and Skip Greene, on behalf of the Southern Appalachian Historical Association, thanked Council for their support this year. Will Gandy of 151 Sheridan Avenue spoke against the rezoning of property on State Farm Road (Case ), stating it would set a precedent in the neighborhood. Diane Blanks of 357 Green Street spoke in support of the request to rezone the
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